Simplify volunteer management with customizable e-agreements, automated tracking, secure storage, and seamless integration, ensuring compliance and efficiency while saving time and resources.
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We provide pre-designed volunteer liability waiver templates on our platform so that you and your team can conveniently customize and share forms for digital signatures with staff, volunteers, and other stakeholders. Choosing a volunteer waiver template will enable you to quickly edit in or out details you need based on a role's responsibilities while the basic details remain unchanged.
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VolunteerMatters integrates electronic agreement signing with its kiosk feature, allowing volunteers to sign necessary legal documents during day-of event registration, ensuring that even last-minute or walk-in volunteers comply with all legal requirements before participating.
Collect electronic signatures from parents or guardians for volunteers who are minors, ensuring you obtain the necessary consents and agreements in compliance with legal requirements and providing a streamlined and secure method to manage and record approvals for underage volunteer participation.
Book a demoVolunteerMatters simplifies the onboarding process by allowing electronic agreements to be integrated seamlessly into the volunteer registration workflow, ensuring compliance from the outset.
Electronic agreements are securely stored and easily accessible within the VolunteerMatters system, allowing for quick retrieval of documents for review, auditing, or in response to any legal or compliance needs.
Customize electronic agreements to include your logo, specific terms, conditions, and policies relevant to your operations and the roles being filled, ensuring all volunteers are aware of and agree to the expectations and requirements pertinent to their involvement.
VolunteerMatters automates the tracking of who has signed which agreements, providing administrators with real-time visibility into compliance status. This feature helps organizations ensure that all volunteers have completed the necessary agreements before they begin their roles.
Send automated reminders to volunteers who need to renew or sign new agreements due to updates in policy or for recurring volunteer roles, ensuring that all volunteer agreements are up-to-date and in compliance with current organizational policies and regulations.
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Not sure where to start with your volunteer recruitment email, thank you message, or congrats? Use these example volunteer email templates for inspiration.
Email template for recruiting volunteers
Subject: Join Us to Make a Difference: Volunteer for [Project Name]!
Email Body:
Hello [Volunteer Name],
At [Organization Name], we are continuously working to make a meaningful impact through our programs and initiatives, and we couldn't do it without the dedication and passion of volunteers like you.
We’re excited to invite you to participate in a project that we believe matches your skills and passion:
Schedule Details:
[Schedule Details]
This initiative is at the heart of our mission to [Briefly Describe Organization’s Mission], and your involvement would significantly help us extend our reach and deepen our impact. Each volunteer brings unique strengths to our team, and based on your previous contributions and interests, we believe that this project is a great fit for you.
Why Volunteer With Us?
We would be thrilled to have you join us for this project. To learn more and sign-up, please click on the link below or reply directly to this email.
[Link to Volunteer Sign-Up Page or Additional Details]
Thank you for considering this opportunity to make a difference. We are looking forward to possibly having you on board for [Project Name] and seeing the impact we can make together!
[Your Name]
[Your Position]
[Organization Name]
[Contact Information]
Template to say ‘well done!’
Subject: Congratulations on Your Incredible Achievement, [Volunteer Name]!
Email Body:
Dear [Volunteer Name],
We are thrilled to celebrate a fantastic milestone with you today! Your dedication and commitment to [Organization Name] have truly made a difference, and we want to recognize your outstanding contributions.
Your efforts have not only contributed significantly to our mission of [Brief Description of Organization’s Mission] but have also set a wonderful example for all our volunteers.
We are so proud to have you as a part of our community and look forward to seeing what you will accomplish next. Your enthusiasm and hard work inspire us all!
As a token of our appreciation, [mention any recognition they will receive, such as a certificate, public acknowledgment, or a small gift].
Please feel free to share your experience and encourage others to join us in making a difference. Every hour and every effort counts towards achieving our shared goals.
Thank you once again for your incredible dedication. We are immensely grateful for your support and enthusiasm.
[Your Name]
[Your Position]
[Organization Name]
[Contact Information]
A simple ‘thanks’ can mean a lot
Subject: Thank You for Making a Difference, [Volunteer Name]!
Email Body:
Dear [Volunteer Name],
We want to extend our heartfelt thanks for your recent volunteer efforts with [Organization Name]. Your dedication and hard work have made a real impact, and we are incredibly grateful for your support.
Volunteers like you are the backbone of our organization, and your willingness to give your time and talents drives us forward.
Give us Your Feedback
We always strive to improve our volunteer program and would love to hear about your experience. Please take a moment to click this link and answer a quick 3-question poll. Your feedback is invaluable to us and will help us enhance our programs.
We hope you found the experience rewarding and fulfilling. We certainly value your participation and would love to see you involved in future projects. Please stay tuned for upcoming opportunities!
Again, thank you for your generosity and commitment. We are lucky to have you as part of our community.
[Your Name]
[Your Position]
[Organization Name]
[Contact Information]
Get the answers to the most commonly asked questions. If you need more information, don't hesitate to reach out at info@volunteermatters.com.
